BILLING
The invoice is the document with billable information on it, that needs to get to the Agency for payment. In addition to that basic item;
Multi company – the Agency doesn’t care that you split Contractors across different companies. They want one invoice. It’s a standard choice to create a cross-company invoice; so the system picks up all the billable items for one Agency irrespective of the Company the Contractor is associated with
What to Bill – you can bill hours, expenses, Agency expenses, admin fees, invoice only values, advances, employers NIC; in fact anything. Which of those items flows through to a Contractor pay is part of the configuration of the system
Re-Invoice – there is a standard process to open up an invoice and add\remove items from it and re-issue it. Everybody has Customers who want late timesheet entries added to the invoice you issued two days ago, before they will pay it. The invoice can be re-sent by email or the Agency can re-open the invoice from their portal login
VAT – this is set at the Agency level. Users can bill with or without VAT and at different rates and even change the suggested default when completing an invoice
CIS – if your business suffers a CIS deduction on your invoice to your Agency, then tick the box and it will happen by default or as requested per invoice
Sage50 – there is a default filter to show you which invoices need posting through to Sage50. Users can post each invoice to a predetermined Sage nominal code. New Agencies automatically create Customer records in Sage50
What is due – to push values to payroll, an invoice must be marked as paid. This can be automated by Agency. For those Agencies where it is not pre-reconciled, there is the option to pay an invoice in full or identify individual Contractors on any invoice that are not paid and by default do not go on to produce a payslip