Contractor Portal access is ‘given’ to Contractors. It is not automatic. This includes what options a Contractor can see, what landing page logo and service name they will see and their username and password. The portal pages are viewable on mobiles, pc’s and MAC’s. The portal can sit behind an SSL certificate, but it is not compulsory to do so.
The basic Contractor portal presents Contractors with an online link to their payslips, timesheets, expenses and personal details. The payslip is available the moment it is created in the main system. Expense images can be taken and automatically uploaded direct from mobiles (with the Contractor logged into the portal on their mobile). Changes to Personal Details can be synchronised into the main system from the Portal. Whilst a Contractor may not need to create their own timesheet (the function is there to do it, but it is more likely to be completed by the Agency or the office), they can see the complete history of every timesheet; from those just entered all the way to those fully paid.
Among the numerous useful functions, there is the ability to email or text the username and password direct to the Contractor, drawing on preset message setups. Portal access can also be set as “first time” (at anytime) to force the Contractor to reaffirm their bank details and any corporate declarations or updates. Affirmation of that process is stored into the Contractor notes. There are system wide or Company specific areas for adding\changing the corporate declarations. Portal users can be grouped, so that different access options can be given to different Contractors based on the service offering, so those who don’t reclaim expenses, need not see the expenses option